OUTO RY – Oulun Tradenomiopiskelijat

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Rules

OUTO ry’s current and up to date rules
29.03.2022 11:26:53

Oulu Business Administration Students Association Outo ry

Yliopistonkatu 9
90570 OULU

1§ NAME, PLACE OF ACTIVITY AND PURPOSE

Associations name is Oulun tradenomiopiskelijat OUTO RY (now will be called association). Associations current place of activity is Oulu.

2§ PURPOSE OF THE ASSOCIATION

The purpose of the association is

  • overseeing the common social,
    intellectual, study-related and professional interests of its members
    and strengthening their social status
  • act as a liaison and information broker for its members

 

3§ IMPLEMENTATION OF THE PURPOSE

In order to implement its purpose, the association organizes meetings, training and advisory sessions.

  • organize recreational and leisure activities, such as trips, seminars and parties
  • cooperates with other local and national student associations, as well as other parties involved in protecting the interests of business school graduates or business school students
  • take initiatives and issue statements on issues concerning students
  • consults with school governing bodies regularly
  • assists in organizing tutoring activities at Oulu University of Applied Sciences

To support its activities, the association is entitled to:

    • to establish funds
    • to accept grants, donations and bequests
    • to engage in investment activities
    • with the relevant permit, to organize collections, lotteries, and
      parties and entertainment events
    • to engage in publishing and publishing activities
    • own the immovable and movable property necessary for its operations
    • to engage in a business or gainful activity to finance its non-profit activities that is otherwise directly related to the implementation of its purpose or that must be considered economically insignificant.

The association operates as a member association of the Finnish Business Administration Students’ Association TROL (hereinafter referred to as the association).

The association may be a member of domestic and foreign associations whose purpose corresponds to or is close to that of the association.

4§ MEMBERS

The members of the association are approved by the board.

A person pursuing a BBA or BBA degree at Oulu University of Applied Sciences who accepts the purpose and operating principles of the association and agrees to pay the membership fee determined by the autumn meeting may be accepted as a full member of the association.

Private individuals and legally capable entities that are approved as supporting members by the board and who pay the annual supporting membership fee of four hundred (400) euros determined by the association’s autumn meeting may become supporting members.

The association may invite a person who has significantly contributed to the association’s activities to become an honorary member. The association’s meeting shall decide on the invitation of an honorary member. Honorary and supporting members have the right to attend and speak at the association’s meetings, but not the right to vote. No membership fee is charged for honorary members.

5§ RESIGNATION AND DISMISSAL OF A MEMBER

A member may resign from the association at any time by notifying the association’s board or chairman in writing or by announcing his/her resignation at a meeting of the association. The member is free from membership in the association six (6) months after the resignation notice. Upon graduation or interruption of the member’s studies at Oulu University of Applied Sciences, the member is dismissed from membership.

The association’s meeting may expel a member in accordance with sections 14 and 15 of the Associations Act.

6§ RIGHT OF INITIATIVE
All members of the association have the right of initiative in both association meetings and board meetings. Initiatives must be submitted in writing to association meetings fourteen (14) days before the meeting and to board meetings seven (7) days before the meeting.

7§ ASSOCIATION MEETINGS

The association holds an annual spring and autumn meeting. The spring meeting of the association is held in March-May and the autumn meeting in September-December on a date determined by the board.

An extraordinary meeting shall be held when the association’s meeting so decides or when the board of directors deems it necessary or when at least one tenth (1/10) of the association’s voting members request it in writing for a matter specifically notified to the board. The meeting shall be held within thirty (30) days of the request for it being submitted to the board of directors.

At the meetings of the association, each full member has one (1) vote. Supporting and honorary members have the right to be present and speak at the meeting.

In the election of the chairman, the decision of the association shall be the opinion supported by an absolute majority. Other personal elections and votes shall be decided by a simple majority of votes. In the event of a tie, the vote of the chairman of the meeting shall be decisive, but in the election of persons, the vote shall be cast by lot.

Voting must be conducted by secret ballot if any of the voting participants at the meeting so requests. Elections of persons are always conducted by secret ballot.

At least the following issues will be discussed at the spring meeting:

  • opening of the meeting
  • A chairman, secretary, two recorders and two tellers are elected.
  • the legality and quorum of the meeting are established
  • the meeting’s agenda is approved
  • financial statements, annual report and the statement of the auditors or auditors are presented
  • a decision is made on the approval of the financial statements and the discharge from liability of the Board of Directors and other responsible persons
  • other matters mentioned in the notice of the meeting.

The autumn meeting will discuss at least the following issues:

  • opening of the meeting
  • A chairman, secretary, two
    recorders and two tellers are elected.
  • the legality and quorum of the meeting are established
  • the meeting’s agenda is approved
  • the action plan, income and expenditure estimate, and the amounts of membership fees for the next calendar year are confirmed
  • The chairman, vice-chairman and other members of the board are elected
  • one or two operational inspectors and their deputy operational inspectors are elected
  • Depending on the scope of operations, two auditors and deputy auditors are selected if necessary. Operational auditors are not selected in this case.
  • other matters mentioned in the notice of the meeting will be discussed.

The meeting of the association must be convened on the notice board of Oulu University of Applied Sciences or by email sent to all members at least seven (7) days before the meeting.

8§ ASSOCIATION BOARD

The board of directors of the association consists of a chairman,
a vice-chairman and five to twelve (5-12) board members and, by decision of the association meeting, a maximum of three (0-3) deputy members. The term of office of the board is a calendar year.

The board implements the decisions of the association’s meeting, manages the association’s affairs, and represents and is responsible on behalf of the association.

The Board of Directors meets at the invitation of the Chairman or, if the Chairman is unable to attend, the Vice Chairman, or when at least three (3) members of the Board of Directors request it in writing from the Chairman.

The Board of Directors has a quorum when at least half (1/2) of its members, including the Chairman or, in his/her absence, the Vice Chairman, are present. Matters are decided by a simple majority of votes. In the event of a tie, the Chairman’s vote is decisive, but in elections, the vote is cast by lot.

Board meetings can also be held remotely.

The name of the association is written by the chairman, vice chairman, secretary or financial officer, always two together.

The Board may appoint committees to assist, the duties and composition of which it determines.

The organizational meeting of the Board of Directors is convened in writing by the chairman elected by the autumn meeting at least seven (7) days before the meeting. At the organizational meeting, the Board of Directors decides on its convening.

The board appoints a treasurer and other officers from among its members.

9§ FINANCES

The association’s financial year is the calendar year.

The board of directors shall arrange for the association’s accounts to be audited at least one month before the spring meeting. The auditor or operations auditor must submit the financial statements and their statement to the board of directors at least 14 days before the spring meeting.

10§ THE UNION’S RIGHT

The Union has the right to inspect the association’s accounts.

The representative of the association has the right to be present and speak at the association’s meetings and board meetings.

The minutes of the association’s meetings will be sent to the Federation upon request.

11§ AMENDMENT OF THE RULES
A decision to amend the rules must be made at a meeting of the association by a majority of at least three-quarters (3/4) of the votes cast. Amendments to the rules must be approved at two (2) consecutive meetings of the association, only one of which may be an extraordinary meeting. The notice of the meeting must mention the amendment of the rules. Amendments to the rules must always be submitted to the association’s board for confirmation.

12§ DISSOLUTION OF THE ASSOCIATION

The decision to dissolve the association must be made at the association meeting by a majority of at least three-quarters (3/4) of the votes cast.

Upon dissolution of the association, the funds shall be transferred to the benefit of the business administration students studying at Oulu University of Applied Sciences or to the union. Upon dissolution of the association, the funds shall be used for the benefit of the business administration students studying at Oulu University of Applied Sciences.